For Summer School Faculty
Welcome to Summer School. If you have any questions about Summer School schedules, courses, procedures, or policies, please consult with the Summer Administrator for your school or department or contact Summer School at 919-966-4364.
Dates to Remember
Sakai sites available: Mid-March 2023; to have a site created early, submit a ticket to help.unc.edu
Teaching Workshops and Resources
For Summer 2023, we encourage faculty and instructors to review the many resources on the Keep Teaching website. A team of UNC-Chapel Hill’s faculty development experts and instructional design consultants have created the site that offers tips on Course Preparation, Strategies to use Sakai and Zoom, pre-recorded and upcoming Training sessions, a Help Forum (for faculty and staff; login with your onyen), Consultations, and other Resources to assist you with remote instruction.
Online Syllabus Manager Dates
Summer 1/Maymester 2023
- Session classes begins: Wednesday, May 17, 2023
- Maymester ends: Friday, June 2, 2023
Final Exams End First Session: Thursday, June 23, 2023
Summer II 2023
- Session classes begin: Monday, June 26, 2023
- Final exams end: Tuesday, August 1, 2023
Faculty Responsibilities During Summer School
The responsibilities of faculty members employed during Summer School begin on the first day of classes.Faculty members must be present for final examinations and remain accessible to students until the grades are submitted within 72 hours after the final exam..
A faculty member can add an independent study or a directed readings course in summer in accordance with the respective unit’s or College’s guidelines for those courses. Faculty members are expected to file grades for those courses in ConnectCarolina at the end of each session.
All instructors in summer must submit a signed copy of the contract letter to Summer School prior to the first day of their class. Expectations, session dates, and payroll information are included.
Travel waivers and Fees
Faculty who leave campus whether for the day or overnight to provide field or other experiential learning in conjunction with their classes must have students sign travel waivers. Those waivers should be kept by the faculty member or within the department. Templates approved by University Counsel can be found online here depending on whether the travel is required or voluntary, a day trip or an overnight trip. Faculty can fill in the appropriate information for their courses and trip locations.
If the travel is more than one day and requires a fee to cover costs, check with your Summer Administrator about a budget that is submitted to Summer School. Any fee should be noted in the course description on the Summer School website. Summer School will provide information on fee collection and relevant procedures.
Promoting Your Course
Faculty are in the best position to promote the specific content of their courses. While Summer School promotes broadly through campus media, faculty can produce flyers for posting in their unit’s building or have electronic flyers or even videos attached to their course description on Summer School’s website; develop communication to be shared through unit listservs to students; tell students in their spring classes what they will teach in summer; and ensure their unit has a link from the unit website to summer course offerings.
Faculty members are expected to hold office hours, provide syllabi, and perform other teaching-related duties in summer just as in the academic year. Faculty should consult their unit’s Summer School Administrator for any questions regarding how many office hours, etc., are appropriate in summer and where to send summer syllabi for unit archives.
Grades for all courses, including independent studies and directed readings as well as dissertation and thesis credit, must be posted for each course each session and in ConnectCarolina within 72 hours of the final exam. If a post-baccalaureate student is taking your course to satisfy pre-requisites for a graduate program and your course is below 400-level, a graduate level grade will need to be submitted. However, this will need to be updated per student’s request for an undergraduate grade. In this case, a post-semester registration/drop/add/form will need to be filled out to replace the graduate level grade submitted to an undergraduate level grade. Once the form is filled out by department and instructor the form will need to be forwarded to the appropriate Dean’s office for signature and will be sent to the Registrar’s office.
Faculty can find a variety of support, including workshops and printed and online materials, from the Center for Faculty Excellence.
Because Summer School is receipts-based, tuition from enrollments is used to pay instructor salaries. Generally, a course with fewer than 10 students will be canceled. Faculty would be notified one week before the start of classes if the course is to be canceled after consultation with the faculty member, unit Summer School Administrator/chair/dean, and Summer School. Faculty who are concerned about course cancelation should contact their unit’s Summer Administrator.
Things to Know About Students
Students in any class should be registered. Do not accept excuses for not being registered. Faculty should check enrollment the first day because of the short time period to add a class. Some students might wait until the first graded assignment to determine their grade potential, and then seek a retroactive add. A student’s registration status can be checked anytime online. Students who are not registered are not allowed to attend class unless they have permission to audit. See below for audit procedures.
Students may add a course up to the second class day in a session and only the first day in Maymester. Visiting students in particular might not obtain textbooks or learn about computer access for library reference, Sakai, email, etc., until the first or second day of class.
Drop/Add and Withdrawals
Procedures regarding drop/add, withdrawal, and grading in Summer School correspond to those in the fall or spring terms. Deadline dates are proportional to the length of the session. Students need to make load reduction decisions prior to the Deadlines to Cancel, Drop or Withdraw calendar.
Auditing of courses is permitted only in lecture-based courses and never in courses that include laboratories or performances. Auditing is not permitted in courses that focus on the development of written or oral communication skills or that rely heavily on class participation. Auditing is not permitted in independent studies courses, internships, special topics, directed readings, or similar courses. Auditing is not permitted in classes that are offered primarily as online classes. High school seniors are not eligible to audit courses. For information on the process for auditing, go to https://registrar.unc.edu/guide/registration-policies/auditing-a-course/.
By action of the Faculty Council, students cannot opt for Pass/Fail grading in summer courses, except when courses are regularly offered only on a Pass/Fail basis.
The Honor Code of the Instrument of Judicial Governance is in effect during the summer. Information can be found at honor.unc.edu. Faculty should be sure to include in their syllabi information about Honor at Carolina and expectations of UNC-Chapel Hill and summer visiting students.