For Summer School Faculty
Welcome to Summer School. If you have any questions about Summer School schedules, courses, procedures, or policies, please consult with the Summer Administrator for your school or department or contact Summer School at 919-966-4364.
Faculty Responsibilities during Summer School
The responsibilities of faculty members employed during Summer School begin on the first day of classes. Faculty members must be personally present for final examinations and remain in residence until the grades are submitted.
A faculty member can add an independent study or a directed readings course in summer in accordance with the respective unit’s or College’s guidelines for those courses. Faculty members are expected to file grades for those courses in ConnectCarolina at the end of each session.
–Teaching contract. All instructors in summer must have submitted a signed copy of the contract letter to Summer School prior to the first day of their class. Expectations, session dates, and payroll information are included.
–Promoting your course. Faculty are in the best position to promote the specific content of their courses. While Summer School promotes broadly through campus media, faculty can produce flyers for posting in their unit’s building or have electronic flyers attached to their course description on Summer School’s website, develop communication to be shared through unit listservs to students, tell students in their spring classes what they will teach in summer, and ensure their unit has a link from the unit website to summer course offerings.
–Office hours. Faculty members are expected to hold office hours, provide syllabi, and perform other teaching-related duties in summer just as in the academic year. Faculty should consult their unit’s Summer School Administrator for any questions regarding how many office hours, etc., are appropriate in summer and where to send summer syllabi for unit archives.
–Grades. Grades for all courses, including independent studies and directed readings as well as dissertation and thesis credit, must be posted for each course each session and in ConnectCarolina within 72 hours of the final exam.
–Support. Faculty can find a variety of support, including workshops and printed and online materials, from the Center for Faculty Excellence.
–Course cancelation. Because Summer School is receipts-based, tuition from enrollments is used to pay instructor salaries. Generally a course with fewer than 12 students will be canceled. Faculty would be notified one week before the start of classes if the course is to be canceled after consultation with the faculty member, unit Summer School Administrator/chair/dean and the Dean of Summer School. Faculty who are concerned about course cancelation should notify their unit’s Summer Administrator.
Things to Know about Students
Students in any class should be registered. Do not accept excuses for not being registered. Faculty should check enrollment the first day because of the short time period to add a class. Some students might wait until the first graded assignment to determine their grade potential, and then seek a retroactive add. A student’s registration status can be checked anytime online. Students who are not registered are not allowed to attend class unless they have permission to audit. See below for audit procedures.
–Visiting students. Students may add a course up to the second class day in a session and only the first day in Maymester. Visiting students in particular might not obtain textbooks or learn about computer access for library reference, Sakai, email, etc., until the first or second day of class.
–Drop/Add and withdrawals. Procedures regarding drop/add, withdrawal, and grading in Summer School correspond to those in the fall or spring terms. Deadline dates are proportional to the length of the session. Students need to make load reduction decisions prior to the Deadlines to Cancel, Drop or Withdraw calendar.
–Audit. To audit a class, registered students and people not registered must obtain a drop/add/audit form from the teaching department of the class (AUD for audit should be indicated on the form). Permission from the class instructor and the department chair is required and should be indicated on the form by signature. Requests to audit a course may be submitted only after the last day for students to add a class or late register when it has been determined that there is still space available in the class.
Auditing of courses is permitted only in lecture-based courses and never in courses that include laboratories or performances. Auditing is not permitted in courses that focus on the development of written or oral communication skills or that rely heavily on class participation. Auditing is not permitted in independent studies courses, internships, special topics, directed readings, or similar courses. Auditing is not permitted in classes that are offered primarily as online classes.
–Pass/Fail. By action of the Faculty Council, students cannot opt for Pass/Fail grading in summer courses, except when courses are regularly offered only on a Pass/Fail basis.
–Honor Code. The Honor Code of the Instrument of Judicial Governance is in effect during the summer. Information can be found at honor.unc.edu. Faculty should be sure to include in their syllabi information about Honor at Carolina and expectations of UNC-Chapel Hill and summer visiting students.